Are you still relying on Excel sheets to manage your sales? For small businesses, every second and every sale counts. That’s why billing software is essential for any business.
However, internet outages or server issues can hamper your usual store operations. Using a free offline billing software for small business is the best solution to this problem.
Whether you run a retail store, a boutique, or even a small warehouse, these tools can help. You can create invoices, manage your stock, and track sales. And the best part? You don’t need an internet connection to use them.
In this guide, we will provide you with 10 free offline billing software that will help your small business grow.
At that moment, it’s easy to overlook offline tools. Most of the billing software is becoming cloud-based for its convenience, real-time access, and automatic data backup. However, cloud-based systems have drawbacks too.
An internet connection is mandatory for a fully online-based billing software. Whereas, an offline billing system can manage your billing, inventory update, stock tracking, etc, without internet. This kind of usability makes offline billing software an adaptive option for retail businesses.
Internet outages are one of the common issues retail businesses face. This problem has gotten bigger, especially in remote or semi-urban areas. Inconsistent internet connectivity is a hindrance to the businesses there.
Imagine it’s rush hour in the area and you’re serving hundreds of customers. But, you can’t print invoices, and the counter line gets longer due to a sudden internet outage. This scenario only frustrated customers that cost you sales.
Despite outages, using a retail POS system that supports offline billing will keep your business up the whole day. You can find software that helps you with offline billing. It works even when there's no internet. As soon as you're back online, it automatically syncs your billing history, inventory, and other data in the system.
Data security and privacy are growing concerns for small businesses. In particular, handling sensitive customer data and sales information should be secured. With a cloud-based billing system these customer and business data are stored on external servers. This can raise concerns about privacy, data leaks, or third-party access.
On the other hand, offline billing software stores all your business information on your device or personal network. It enables you to have full access to your system and data. You don’t need to rely on third-party storage or worry about unauthorized access. Overall, offline solutions offer a secure and self-managed environment when it comes to managing small businesses.
Every cloud-based billing software comes with a monthly or yearly subscription fee. On the other hand, most of the offline billing software involves a one-time purchase for a lifetime. Many of the tools available are completely free or offer basic versions at no cost. These are ideal for startups, local retailers, and independent service providers.
After completing the setup of an offline system, you can manage sales, invoicing, and inventory without any recurring payments. There are no hidden charges or dependency on internet-based services with an offline solution. It’s a great option for cost efficiency and fixing the problem of affordability. It’s really an ideal solution to minimize the operating cost of your business.
Understanding the demand is essential for small businesses. You can’t sacrifice features while going for a cheaper or free software option. This might cost you sales or customers you can’t afford to recover. You must learn which features are mandatory for your daily store operations. In this section, we will find out the necessary retail billing features to run a small business.
Billing and invoicing are the core features of any POS software. The ability to generate bills faster and accurately made the difference in software. You can’t let the internet problems, or slow and faulty invoicing, ruin your business.
Smooth invoicing assists you in reducing customer wait times at the billing counter. Especially in rush hours, it really works to satisfy your customers and motivate them to come back. Clear invoicing is also important for better sales reporting.
Inventory management is crucial for small businesses. It supports your business to avoid overstocking, stockouts, and revenue loss. Inventory tracking with automatic stock levels updates in every sale or return is super efficient for retailers. A reliable billing solution with all necessary features can easily fulfill your Inventory Management Software’s needs.
Likewise, product tracking helps you maintain real-time visibility into product availability. You can check your reorder levels and identify slow-moving items with the feature. Also, categorizing products, managing variants, and generating stock reports becomes easier. Accurate inventory tracking reduces manual work and prevents lost sales. POS software is the key to maintaining better control over daily business operations.
Recordkeeping is the basic thing of any business. Tracking your customers' and suppliers' records is equally important to tracking sales. A standard offline billing software will enable you to keep all your customers and suppliers' information hooked. This information includes names, contact numbers, purchase history, payment status, etc.
Storing customer information is a proven way of building relationships with customers. It helps you in creating personalized offers and campaigns for targeted audiences. An offline pos system gives you access to this data anytime, even without the internet.
No business can rely on just adopting billing technology. Insights and analytics also play crucial roles in growing a business. It helps in your strategic planning and decision-making. Reporting and sales analytics always let you know how your business is performing. It also indicates in which areas of your business demand upgrades.
Retail business requires trend analysis and consistent inventory tracking. Identifying trends, finding your best-selling or the slowest one is crucial for making stock decisions. You can learn the seasonal demand for your products from insights. Besides, detailed analytics provide ideas on when to stock and which products to promote.
Tax calculation is always a complex thing, especially for small businesses. However, generating tax compliance invoices can reduce these complexities. You don’t need to hire a full-time accountant if your invoices are already tax-ready. Tax calculation support is an essential feature for those countries with Goods and Services Tax (GST) systems.
The automated tax calculation feature helps businesses with:
With the inclusion of the feature in your business, you can simplify your tax filing and audits without facing any casualties.
There are a lot of options available to choose your tools from. However, finding the right one for your business is what matters. In particular, free and offline software sometimes lacks features. That’s why we’re going to provide you with the list of the best offline billing software, which will fulfill your store's necessities. Whether you run a retail shop, a small warehouse, or a service-based business, these will optimize your business.
Hitech BillSoft is a powerful offline billing software for small businesses. It also supports GST billing that complies with retailers, wholesalers, restaurants, and service providers. This software offers a complete POS and billing system that works offline. It gives you independence from internet connectivity while you’re serving your customers.
Hitech BillSoft supports GST-compliant invoicing, which is useful to reduce your audit frequency. It’s a lightweight software and an easy-to-install package. Besides, its interface is clean and super smooth. You can install its free version and start operating your store efficiently.
AlignBooks is a powerful offline desktop application for handling billing and accounting without the internet. It’s an ideal solution for both single-store and multi-store businesses. It offers different pricing models like basic, premium, ERP, etc, based on your business type and size. However, they also have a free plan for starters with limited feature availability. This plan covers sales, purchases, inventory, finance management, and many other things. These are more than enough to continue any small business operation.
Vypar is one of the reliable billing solutions for retail businesses. Almost 10 million small businesses across India are using this system for their business operation. This software can operate a business with both Android and desktop. Moreover, it functions fully offline and immediately syncs bills, inventory, and other data to the cloud server upon internet availability.
Vypar mainly focused on the retail business. Besides, anyone can use it as a grocery management tool or manage pharmacies. This solution is also capable of maintaining restaurant operations. In fact, you can manage your clothing or jewellery business with the Vyapar billing solution.
InvoicePlane is a feature-rich open-source invoicing system that is convenient for small businesses. It’s a customizable free offline billing software that values customers' data security. InvoicePlane is completely different from typical cloud-based billing solutions. It’s a self-hosted system that needs to be installed on your own server or local system.
InvoicePlane is a perfect invoicing tool for freelancers, small agencies, and retail businesses. Service-based businesses can also use it for smooth billing. It’s a software that provides you with a complete billing system at no cost.
N.B. Since it’s an open-source software, you can customize the system on your own after installation.
TallyâŻPrime is a popular business management tool that supports offline billing. It’s not a complete offline software, but users can generate invoices during internet blackouts. Besides, it can assist in accounting tasks for your medium-sized or small business.
TallyâŻPrime also offers one time license purchase and does not require any monthly subscription fee. They have two packages named silver and gold. The gold package is mainly suitable for multiple stores or users, while the silver package supports single screen.
Zobaze POS is a mobile-first point-of-sale app built for small and retail businesses. It’s an offline billing app that is also useful for controlling stock and inventory. This app is built only for Android, which is very useful for occasional retailers. Besides, its free plan supports lifetime use for a single user with unlimited invoice printing. Despite that, you can only have 100 items in inventory with a free plan.
Nexchar POS is a complete POS system that can also handle ecommerce operations. It’s a widely used billing software that can be used with Android, Windows, and iOS. Nexchar POS is a cloud-based solution that also supports offline billing options. Besides, you can sell your products through Instagram, Facebook and WhatsApp with the online ordering solution.
Nexchar POS gives you the opportunity to access your shop anytime through the web, desktop, or smartphone. What’s more, they provide developer support for each theme. The availability of community themes also makes it a choice among users. It’s a well-designed software that makes managing convenience store, jewellery store, or gift shop easy.
ROBOTILL is a feature-rich POS solution that offers a lifetime free edition. It’s well structured for your small retailer business, restaurants, cafés, hardware stores, etc. Besides, its offline billing mode gives flexibility of work without the internet.
ROBOTILL makes it easy to take control of your business with its Back Office app. You can manage your cashiers and waiters, along with preventing employee theft. It’s an ideal solution if you’re looking for advanced inventory control and flexible customization options.
Loyverse POS is a widely used point-of-sale app that manages your stores operation with a smartphone or tablet. It’s already gained 1 million users across 170+ countries worldwide. This system is specially developed for small businesses. Moreover, it suits various types of businesses such as retail, grocery, cafe, clothing, etc.
Loyverse turns your smartphone or tablet into a POS terminal that will support your business growth. At the same time, you can continue your store operations tasks like sales, print receipts, etc when your internet connection drops. Offline transactions are automatically synced to the cloud once you reconnect with the internet.
Imonggo is a cloud-based POS system that provides free POS solutions from the beginning. Besides, it got premium packages as well. However, its free plan is more than enough for a small-sized business. If you’re operating your business from a low-connectivity environment, it’s one of the most reliable billing solutions for you. Imonggo is easy to set up and has a smooth user interface.
Choosing the right billing software is always a critical job for your business. Things become more complicated when you’re looking for an offline billing POS system. After reading the entire blog, what do you have in mind? Which software can be the best for your store? Well, it depends on your business type and the required features for your business. It’s time to learn your business requirements, test our suggested systems, and make your software decision.
Are you still relying on Excel sheets to manage your sales? For small businesses, every second and every sale counts. Thatâs why billing software is essential for any business.  However, internet outages or server issues can hamper your usual store operations. Using a free offline billing software for small business is the best solution to this problem.  Whether you run a retail store, a boutique, or even a small warehouse, these tools can help. You can create invoices, manage your stock, and track sales. And the best part? You donât need an internet connection to use them.  In this guide, we will provide you with 10 free offline billing software that will help your small business grow. Why Offline Billing Software Is Essential At that moment, itâs easy to overlook offline tools. Most of the billing software is becoming cloud-based for its convenience, real-time access, and automatic data backup. However, cloud-based systems have drawbacks too.  An internet connection is mandatory for a fully online-based billing software. Whereas, an offline billing system can manage your billing, inventory update, stock tracking, etc, without internet. This kind of usability makes offline billing software an adaptive option for retail businesses. Internet Outages and Unreliable Connectivity Internet outages are one of the common issues retail businesses face. This problem has gotten bigger, especially in remote or semi-urban areas. Inconsistent internet connectivity is a hindrance to the businesses there.  Imagine itâs rush hour in the area and youâre serving hundreds of customers. But, you canât print invoices, and the counter line gets longer due to a sudden internet outage. This scenario only frustrated customers that cost you sales.  Despite outages, using a retail POS system that supports offline billing will keep your business up the whole day. You can find software that helps you with offline billing. It works even when there's no internet. As soon as you're back online, it automatically syncs your billing history, inventory, and other data in the system. Data Privacy and Full Control Over Your System Data security and privacy are growing concerns for small businesses. In particular, handling sensitive customer data and sales information should be secured. With a cloud-based billing system these customer and business data are stored on external servers. This can raise concerns about privacy, data leaks, or third-party access.  On the other hand, offline billing software stores all your business information on your device or personal network. It enables you to have full access to your system and data. You donât need to rely on third-party storage or worry about unauthorized access. Overall, offline solutions offer a secure and self-managed environment when it comes to managing small businesses. One-Time Setup with No Recurring Fees Every cloud-based billing software comes with a monthly or yearly subscription fee. On the other hand, most of the offline billing software involves a one-time purchase for a lifetime. Many of the tools available are completely free or offer basic versions at no cost. These are ideal for startups, local retailers, and independent service providers.  After completing the setup of an offline system, you can manage sales, invoicing, and inventory without any recurring payments. There are no hidden charges or dependency on internet-based services with an offline solution. Itâs a great option for cost efficiency and fixing the problem of affordability. Itâs really an ideal solution to minimize the operating cost of your business. Key Features to Look for in Free Offline Billing Software Understanding the demand is essential for small businesses. You canât sacrifice features while going for a cheaper or free software option. This might cost you sales or customers you canât afford to recover. You must learn which features are mandatory for your daily store operations. In this section, we will find out the necessary retail billing features to run a small business.  Smooth Billing and Invoicing Billing and invoicing are the core features of any POS software. The ability to generate bills faster and accurately made the difference in software. You canât let the internet problems, or slow and faulty invoicing, ruin your business.  Smooth invoicing assists you in reducing customer wait times at the billing counter. Especially in rush hours, it really works to satisfy your customers and motivate them to come back. Clear invoicing is also important for better sales reporting. Inventory Management and Product Tracking Inventory management is crucial for small businesses. It supports your business to avoid overstocking, stockouts, and revenue loss. Inventory tracking with automatic stock levels updates in every sale or return is super efficient for retailers. A reliable billing solution with all necessary features can easily fulfill your Inventory Management Softwareâs needs.  Likewise, product tracking helps you maintain real-time visibility into product availability. You can check your reorder levels and identify slow-moving items with the feature. Also, categorizing products, managing variants, and generating stock reports becomes easier. Accurate inventory tracking reduces manual work and prevents lost sales. POS software is the key to maintaining better control over daily business operations. Customer & Supplier Records Recordkeeping is the basic thing of any business. Tracking your customers' and suppliers' records is equally important to tracking sales. A standard offline billing software will enable you to keep all your customers and suppliers' information hooked. This information includes names, contact numbers, purchase history, payment status, etc.  Storing customer information is a proven way of building relationships with customers. It helps you in creating personalized offers and campaigns for targeted audiences. An offline pos system gives you access to this data anytime, even without the internet. Reporting and Sales Analytics No business can rely on just adopting billing technology. Insights and analytics also play crucial roles in growing a business. It helps in your strategic planning and decision-making. Reporting and sales analytics always let you know how your business is performing. It also indicates in which areas of your business demand upgrades.  Retail business requires trend analysis and consistent inventory tracking. Identifying trends, finding your best-selling or the slowest one is crucial for making stock decisions. You can learn the seasonal demand for your products from insights. Besides, detailed analytics provide ideas on when to stock and which products to promote. GST & Tax Calculation Support Tax calculation is always a complex thing, especially for small businesses. However, generating tax compliance invoices can reduce these complexities. You donât need to hire a full-time accountant if your invoices are already tax-ready. Tax calculation support is an essential feature for those countries with Goods and Services Tax (GST) systems.  The automated tax calculation feature helps businesses with: Accurate and real-time tax calculation. Generate tax-inclusive invoices and detailed GST reports. Reduce errors and manual workloads. With the inclusion of the feature in your business, you can simplify your tax filing and audits without facing any casualties. Top Free Offline Billing Software for Small Businesses There are a lot of options available to choose your tools from. However, finding the right one for your business is what matters. In particular, free and offline software sometimes lacks features. Thatâs why weâre going to provide you with the list of the best offline billing software, which will fulfill your store's necessities. Whether you run a retail shop, a small warehouse, or a service-based business, these will optimize your business.  Hitech BillSoft Hitech BillSoft is a powerful offline billing software for small businesses. It also supports GST billing that complies with retailers, wholesalers, restaurants, and service providers. This software offers a complete POS and billing system that works offline. It gives you independence from internet connectivity while youâre serving your customers.  Hitech BillSoft supports GST-compliant invoicing, which is useful to reduce your audit frequency. Itâs a lightweight software and an easy-to-install package. Besides, its interface is clean and super smooth. You can install its free version and start operating your store efficiently. Key Features of Hitech BillSoft Invoice printing in different sizes like A4, A5, and POS/Thermal receipts. Quick barcode scanning technology for faster billing process. Client accounts management. 100+ business reports types to understand business performance. Built-in dual channel SMS and email server for better communication with clients. Automated data backup to keep the business information safe. Android app support to stay updated with business data and sales trends. AlignBooks Desktop App AlignBooks is a powerful offline desktop application for handling billing and accounting without the internet. Itâs an ideal solution for both single-store and multi-store businesses. It offers different pricing models like basic, premium, ERP, etc, based on your business type and size. However, they also have a free plan for starters with limited feature availability. This plan covers sales, purchases, inventory, finance management, and many other things. These are more than enough to continue any small business operation. Key Features of AlignBooks Smooth billing and invoicing with sales tracking option. Purchase management tool for vendor management and order automation. Unique asset management makes product tracking easy between departments, and locations. Payroll modules to make HR tasks easy. It can manage employee attendance, database, salary structure, etc. Hassle-free GST compliance invoices make finance tasks easier. You can also explore your chart of accounts from its finance option. Vyapar Vypar is one of the reliable billing solutions for retail businesses. Almost 10 million small businesses across India are using this system for their business operation. This software can operate a business with both Android and desktop. Moreover, it functions fully offline and immediately syncs bills, inventory, and other data to the cloud server upon internet availability.  Vypar mainly focused on the retail business. Besides, anyone can use it as a grocery management tool or manage pharmacies. This solution is also capable of maintaining restaurant operations. In fact, you can manage your clothing or jewellery business with the Vyapar billing solution. Key Features of Vyapar Online store setup. Order tracking option with delivery challan generation for sales and purchases. Detailed business reports with professional balance sheet formats. Different types of themes for thermal and regular printing. Automatic data backup to ensure every sales and customer's data is stored and protected. InvoicePlane InvoicePlane is a feature-rich open-source invoicing system that is convenient for small businesses. Itâs a customizable free offline billing software that values customers' data security. InvoicePlane is completely different from typical cloud-based billing solutions. Itâs a self-hosted system that needs to be installed on your own server or local system.  InvoicePlane is a perfect invoicing tool for freelancers, small agencies, and retail businesses. Service-based businesses can also use it for smooth billing. Itâs a software that provides you with a complete billing system at no cost. Key Features of InvoicePlane Reliable client and project management tools. Payment tracking and reminders. Custom invoicing layouts, email templates, and branding options. Organized financial reports and analytics. N.B. Since itâs an open-source software, you can customize the system on your own after installation. TallyPrime TallyâŻPrime is a popular business management tool that supports offline billing. Itâs not a complete offline software, but users can generate invoices during internet blackouts. Besides, it can assist in accounting tasks for your medium-sized or small business.  TallyâŻPrime also offers one time license purchase and does not require any monthly subscription fee. They have two packages named silver and gold. The gold package is mainly suitable for multiple stores or users, while the silver package supports single screen. Key Features of TallyPrime Immediate invoice e-mailing option just a few taps. You can also share invoices, and orders via WhatsApp. Multiple billing format selection based on products, services, or business types. Multiple stock valuation methods for each item based on business needs. Personalized report creation for better clarity and insights over specific time. On-the-go data access from anywhere with cloud connectivity. The interest calculator automatically calculates interest for overdue bills. Payroll management makes employee attendance and salary management super easy. Data import and export from Excel. Zobaze POS Zobaze POS is a mobile-first point-of-sale app built for small and retail businesses. Itâs an offline billing app that is also useful for controlling stock and inventory. This app is built only for Android, which is very useful for occasional retailers. Besides, its free plan supports lifetime use for a single user with unlimited invoice printing. Despite that, you can only have 100 items in inventory with a free plan. Key Features of Zobaze POS Low and expired stock alerts. Detailed sales report. Thermal printer support with Bluetooth, USB, or Ethernet. Multiple sales counter layout for better convenience. Automatic data backup and export. âAdd to parkâ option to park a running order and resume it anytime. Nexchar POS Nexchar POS is a complete POS system that can also handle ecommerce operations. Itâs a widely used billing software that can be used with Android, Windows, and iOS. Nexchar POS is a cloud-based solution that also supports offline billing options. Besides, you can sell your products through Instagram, Facebook and WhatsApp with the online ordering solution.  Nexchar POS gives you the opportunity to access your shop anytime through the web, desktop, or smartphone. Whatâs more, they provide developer support for each theme. The availability of community themes also makes it a choice among users. Itâs a well-designed software that makes managing convenience store, jewellery store, or gift shop easy. Key Features of Nexchar POS Cloud POS support on mobile for sales management. Powerful reporting tools for sales, purchase, and expense summary. Online ordering solution with payment gateway integration. Multiple outlet support with complete sales and purchase history. Export report in CSV format. ROBOTILL ROBOTILL is a feature-rich POS solution that offers a lifetime free edition. Itâs well structured for your small retailer business, restaurants, cafĂ©s, hardware stores, etc. Besides, its offline billing mode gives flexibility of work without the internet.  ROBOTILL makes it easy to take control of your business with its Back Office app. You can manage your cashiers and waiters, along with preventing employee theft. Itâs an ideal solution if youâre looking for advanced inventory control and flexible customization options. Key Features of ROBOTILL Multiple payment modes with custom payment method integration option. Drag and drop print design tool for receipts and printed documents customization. Product list import and export options from CSV files. Third-party tools integration support. Specific features for retail, restaurant, and booking modules. All types of currency support. Loyverse POS Loyverse POS is a widely used point-of-sale app that manages your stores operation with a smartphone or tablet. Itâs already gained 1 million users across 170+ countries worldwide. This system is specially developed for small businesses. Moreover, it suits various types of businesses such as retail, grocery, cafe, clothing, etc.  Loyverse turns your smartphone or tablet into a POS terminal that will support your business growth. At the same time, you can continue your store operations tasks like sales, print receipts, etc when your internet connection drops. Offline transactions are automatically synced to the cloud once you reconnect with the internet. Key Features of Loyverse POS Multiple location management from one dashboard. Smart inventory management with stock adjustments, order transfer, and import item option. Employee management tools. Sales trend analysis, popular items overview from sales analytics. CRM and loyalty program management. Credit card payment option in specific locations. Imonggo Imonggo is a cloud-based POS system that provides free POS solutions from the beginning. Besides, it got premium packages as well. However, its free plan is more than enough for a small-sized business. If youâre operating your business from a low-connectivity environment, itâs one of the most reliable billing solutions for you. Imonggo is easy to set up and has a smooth user interface. Key Features of Imonggo Multiple branch support for premium users. Offline sales mode during internet disruptions. Inventory and stockroom management with cost history, and reorder alerts. Customizable billing templates. Auto tax calculation with inclusive and exclusive tax option. Final Words Choosing the right billing software is always a critical job for your business. Things become more complicated when youâre looking for an offline billing POS system. After reading the entire blog, what do you have in mind? Which software can be the best for your store? Well, it depends on your business type and the required features for your business. Itâs time to learn your business requirements, test our suggested systems, and make your software decision.
